Production Solutions Archives

K-12's Annual Leadership Institute

Attending an annual meeting is often one of the highlights for an association’s membership. The Arizona K-12 Center decided to pivot their 15^th Annual Leadership Institute into a completely virtual program with keynote speakers, breakout sessions, and event platform engagement tools.

Objective

The Arizona K-12 Center needed to pivot to virtual for their 15th Annual Leadership Institute. They challenged us to host a 2-day engaging and interactive virtual experience inclusive of breakout session to provide numerous topics to choose from for their attendees.

Alignment

Utilize the Chime Live platform to livestream keynote speakers and 9 on-demand breakout sessions while enabling interaction and engagement inclusive of polling, chat, Q&A, social feed and more. Strategy, content development, event management, registration management, virtual production, platform selection and technology management. Coaching for the presenters and individual production kits to guarantee speakers had optimal sound, lighting and equipment.

Outcome

“The PSAV team that we worked with was phenomenal and I couldn’t have asked for a better experience. They truly lived up to all of my expectations”. — Kristin Moon Professional Learning Designer

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Shareholder's Annual Meeting

Rather than cancel their 2020 event, one of our corporate clients pivoted their Annual Shareholder Meeting into a virtual event. Meeting participants were pleased to still participate from the comfort and safety of their home offices with minimal front-line staff onsite to execute the event.

Objective

Host the 2020 Corporate Annual Meeting of Shareholders event virtually for the first time and focus on ways to replicate important experiences from the in-person event.

Alignment

In collaboration with Bond Brand Loyalty, our team embraced the challenge to find forward-thinking solutions to support this important event. To do this, we began exploring a variety of scenarios to ensure flawless execution and produce an engaging — and safe — experience for attendees.

Outcome

The client was thrilled that the FMAV and Bond Brand Loyalty teams were able to provide a seamless and secure experience for their attendees. Meeting participants and C-Suite executives could view and hear the meeting from the comfort and safety of their home offices. Our client was at ease knowing that FMAV ensured social distancing onsite with minimal front-line staff executing their event.

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Love Never Ends - Hybrid Wedding

Host a virtual wedding and broadcast your nuptials to friends and family. That’s what this couple did at one of our venues through a simple internet connection and Facebook Live. We provided the technology and strong network connection to keep them connected to their loved ones.

Objective

Rather than postpone their May 9, 2020 nuptials, a soon-to-be-married couple contacted our hotel partners at the JW Marriott Marco Island Beach Resort about our virtual wedding options. With a limited number of guests willing (or allowed) to travel, the couple explored their livestreaming options with our in-venue Encore team.

Alignment

The in-house team got to work helping them shift their in-person wedding to a virtual option that they could link out to their family and friends. The couple chose to broadcast our live recording through Facebook Live where they could still use their wedding hashtag and share all of Facebook’s features with their friends and family.

Outcome

The couple were so happy they could carry on with their “minimony” – a small, socially-distanced wedding ceremony – instead of their original in-person gathering. Providing onsite assistance and audiovisual equipment (camera with live recording, sound system, mics, cradlepoint hotspot) was a great way to help the new couple share the event with their loved ones.

Photos by Kelly Waite from Kelly Waite Photography

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Financial Sales Meeting

Hybrid meetings accommodate those that are unable to attend your event in-person. A 100-person Sales meeting was broadcast from an Encore venue to those viewing remotely, allowing the team to move forward with their important event.

Objective

Our customer was looking for a hybrid meeting solution that could accommodate a group of 100 local sales team members onsite, while also engaging team members who were located across the US. Given the need to socially distance, there was a need to adhere to a variety of physical distancing and safety precautions.

Alignment

Apply MeetSAFE Guidelines to the setup of three meeting rooms to address physical distancing concerns. Implement a hybrid event solution leveraging Chime Live to connect and engage with teammates onsite, as well as those participating remotely.

Outcome

Room setups addressed physical distancing requirements enabling attendees to focus on the meeting content. Remote participants felt connected with their teams and received the valuable insights shared throughout the meeting. All attendees were able to engage with their teams before, during and after the event.

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Celebration of Life -Hybrid Event

A virtual / remote memorial service was held at the Hyatt Regency Huntington Beach with 20 in-person attendees and over 20 virtual attendees. The hotel production crew was pleased to help by using technology to bring people together during their difficult time.

Objective

Ensure that those experiencing the memorial service remotely would still be offered a simimlar quality experience as those who were on-site. It was important that all the loved ones, whether near or far, had a chance to participate in this service to celebrate and offer closure. This celebration of life was held at the Hyatt Regency Huntington Beach with 20 in person attendees and over 20 virtual attendees.

Alignment

We took a couple different approaches. The first an most important was to apply our MeetSAFE Guidelines for physical distancing, equipment cleaning and personal protective equipment (PPE) for our technical team. Next, we provided a hybrid solution that allows on-site participants to see and hear remote partcipant speeches. And lastly, we provided the technical support for the live video steam, presentations, and a photo slide show.

Outcome

We helped ease their stress as they juggled various challenges in the planning process. Pre-event rehearsal, coaching and trouble-shooting set our customer up for success when it was time to go live and share their love.

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Family Medicine Residency Graduation

Graduating from Medical school is an amazing achievement. After years of intense study and real-life work as a hospital resident, it was critical for this group of medical students to celebrate how far their studies have taken them – in a safe, eventful way.

See how professors, graduates, family and friends were able to connect with one another in a hybrid setting.

Objective

Our in-house team was asked to hold a ceremony at the South Seas Island Resort for 10 physicians graduating from a State University College of Medicine, Family Medicine Residency Program. The college professors delivered their commencement speeches to the graduates via Zoom. Each graduate was able to bring one guest in order to stay in compliance with social distance guidelines.

Alignment

Our virtual events team provided two-way conversation with the graduates onsite, professors, plus over 100 virtual attendees. In the days prior to the event, our production team arranged and provided guidance through rehearsals, practices and during the event. To ensure the health and safety of our in-person guests, we applied our MeetSAFE™ Guidelines for physical distancing, equipment cleaning and personal protective equipment (PPE) for the entire technical team.

Outcome

Even with short notice, we were able to help the event organizer plan and execute the event with success. The customer was pleased and the South Seas Island Resort was thrilled that Encore Global could offer this service to its clients. Many of the virtual attendees posted congratulatory messages in the group chat. All comments and congratulatory messages were projected on-screen for the in-person attendees. Sharing those messages with the in-person guests helped bridge the barrier between in-person and remote attendees.

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Annual GMTA Live Convention

Over 100 association leaders, members and sponsors attended a three-day annual convention with classroom-style ballroom setup that included MeetSAFE™ guidelines for in-person events with the public’s health and safety in mind. Social distancing, sanitizing equipment, and personal protective equipment (PPE) for the technical team was observed to accommodate the health and safety of all present.

Objective

The Georgia Motor Trucking Association (GMTA) held their 3-day annual convention at The Ritz-Carlton — Amelia Island, FL. It is the largest event of its kind in the region where over 100 Georgia’s trucking leaders, members and sponsors attended this year.

Alignment

The venues largest ballroom was set up in classroom style and integrated the MeetSAFE™ and venue guidelines to address physical distancing. Apply MeetSAFE™ Guidelines for equipment and surface cleaning after every session and personal protective equipment (PPE) for technical team. A greater number of microphones were secured to avoid sharing and larger screens were used to accommodate the increased distancing.

Outcome

Attendees felt safe and welcomed knowing that social distance guidelines were followed, and they could focus on the topic presented. GMTA (a repeat customer) appreciated the extra precautions PSAV team members took to make their meetings as safe as possible.

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Women in Business Seminar

An in-person seminar turned into a successful live networking event at the Park Plaza Royal Sonesta Hotel. The event space provided the ideal backdrop for 100 women in business to learn strategic social media tools to boost their businesses. Attendees were socially distanced in the room, making guests feel at ease and allowing business to carry on.

Objective

Park Plaza Royal Sonesta Hotel to teach women how to use social media for their business. Provide a comfortable ambiance for up to 100 attendees while ensuring room set up followed physical distancing guidelines.

Alignment

Classroom set up integrated the MeetSAFE™ Guidelines to address physical distancing concerns. Accommodate safety requirements such as configured seating for distancing, masked tech.

Outcome

Attendees felt safe and welcomed knowing that social distance guidelines were followed, and they could focus on the topic presented. More people attended than what was expected resulting in a successful live networking event

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Florida Optometric Association Conference

An annual medical association meeting was held as an in-person meeting with MeetSAFE™ guidelines observed. This meant appropriate social distancing and other guidelines to minimize risks to the Florida hotel and meeting guests. MeetSAFE™ allowed the Production crew to plan the 200-person General Session effectively by creating a wider stage set.

Objective

We worked with the Florida Optometry Association to help execute their annual members meeting. They had already delayed this event from earlier in the summer, but felt it was too important to delay any further. We worked with the hotel and customer to develop a set that provided safe distancing precautions so that their members would feel comfortable attending this event in person.

Alignment

The customer used one room for the GS and a couple other rooms for smaller breakouts. Fitting 200 people in the General Session room was a tight fit, but we were able to work with the hotel to create a distanced set. To provide extra space for table / seat distancing, we had to downgrade the size of our screens and position them in the corners. This still provided attendees with a great view of both the PowerPoint content and panelists / presenters.

Outcome

Cutting-edge exhibit design gets the conversation started. Client was pleased with the outcome. They were afraid that attendance would be limited, but they ended up nearing full capacity with their turnout. This event reassured our customer that we can hold safe and effective meetings and provided them confidence for future event execution and planning.

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Special Event

Gala and Dinner

Objectives

For the 13^th year running, we supported BBC Studios Showcase 2019, the world’s largest international television market hosted by a single distributor. The event brought together producers, talent, BBC executives and Britain’s most successful creatives.

Previously known as BBC Worldwide Showcase, the 2019 event marked a new chapter for Showcase, the first year under the Studios banner. A celebration of British creativity, the exclusive events previewed some of the BBC’s exciting new programs, including Top Gear, The Planets, and One Planet: Seven Worlds. Led by the BBC Studios team, our Group Creative Director Peter Harding helped produce and deliver a spectacular production design for the two awe-inspiring evenings.

Line of business: Television

We Delivered: Technical Execution

Solutions

Showcase Gala Dinner

Putting premium British content right at the center of the global stage, night one saw the M&S Bank Arena transformed into a glamourous gala dinner. With top BBC talent, including Brian Cox and Sir David Attenborough taking to the stage, our team delivered an impressive set.

Ensuring the beautiful BBC content was showcased in all its glory, the team surrounded the dining space with 12 large LED screens, and A striking LED strip chandelier, to form the perfect dramatic centerpiece.

To round off an evening of exceptional entertainment, guests partied the night away in a secret space revealed after dinner. Our team created the perfect party atmosphere while our GLUX LED panels created a vibrant stage background.

One Planet: Seven Worlds

Night Two brought to life the BBC’s latest natural history offering, One Planet: Seven Worlds, with guests treated to a VIP dining experience. With just twelve hours to transform the arena, the team utilized the LED from the previous night to create seven 6-meter-high portrait screens hung in the center of the dining space.

Flown using Kinesys, the panels moved independently, rising to reveal an in-the-round stage that played host to legendary composer Hans Zimmer. If that wasn’t enough, guests caught an exclusive first look at the new natural history programs, accompanied by a rousing performance from a live orchestra.

Results

BBC Client Testimonial

Sally Brookes, Head of Global Events at BBC Studios, said,

“We love working with the [team] to create such memorable evenings to celebrate the very best of our content. It is, without a doubt, their personal energy and passion, which always means so much to us. This is what really helps us win through when the timelines are against us, not mentioning, of course, their careful attention to detail and the absolute brilliant creative flair to bring all things technical together.”

Each Event Is An Original

Each of your events is unique, so we customize each one to meet your objectives.