Event Technology Solutions Archives

Financial Sales Meeting

Hybrid meetings accommodate those that are unable to attend your event in-person. A 100-person Sales meeting was broadcast from an Encore venue to those viewing remotely, allowing the team to move forward with their important event.

Objective

Our customer was looking for a hybrid meeting solution that could accommodate a group of 100 local sales team members onsite, while also engaging team members who were located across the US. Given the need to socially distance, there was a need to adhere to a variety of physical distancing and safety precautions.

Alignment

Apply MeetSAFE Guidelines to the setup of three meeting rooms to address physical distancing concerns. Implement a hybrid event solution leveraging Chime Live to connect and engage with teammates onsite, as well as those participating remotely.

Outcome

Room setups addressed physical distancing requirements enabling attendees to focus on the meeting content. Remote participants felt connected with their teams and received the valuable insights shared throughout the meeting. All attendees were able to engage with their teams before, during and after the event.

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Celebration of Life -Hybrid Event

A virtual / remote memorial service was held at the Hyatt Regency Huntington Beach with 20 in-person attendees and over 20 virtual attendees. The hotel production crew was pleased to help by using technology to bring people together during their difficult time.

Objective

Ensure that those experiencing the memorial service remotely would still be offered a simimlar quality experience as those who were on-site. It was important that all the loved ones, whether near or far, had a chance to participate in this service to celebrate and offer closure. This celebration of life was held at the Hyatt Regency Huntington Beach with 20 in person attendees and over 20 virtual attendees.

Alignment

We took a couple different approaches. The first an most important was to apply our MeetSAFE Guidelines for physical distancing, equipment cleaning and personal protective equipment (PPE) for our technical team. Next, we provided a hybrid solution that allows on-site participants to see and hear remote partcipant speeches. And lastly, we provided the technical support for the live video steam, presentations, and a photo slide show.

Outcome

We helped ease their stress as they juggled various challenges in the planning process. Pre-event rehearsal, coaching and trouble-shooting set our customer up for success when it was time to go live and share their love.

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Family Medicine Residency Graduation

Graduating from Medical school is an amazing achievement. After years of intense study and real-life work as a hospital resident, it was critical for this group of medical students to celebrate how far their studies have taken them – in a safe, eventful way.

See how professors, graduates, family and friends were able to connect with one another in a hybrid setting.

Objective

Our in-house team was asked to hold a ceremony at the South Seas Island Resort for 10 physicians graduating from a State University College of Medicine, Family Medicine Residency Program. The college professors delivered their commencement speeches to the graduates via Zoom. Each graduate was able to bring one guest in order to stay in compliance with social distance guidelines.

Alignment

Our virtual events team provided two-way conversation with the graduates onsite, professors, plus over 100 virtual attendees. In the days prior to the event, our production team arranged and provided guidance through rehearsals, practices and during the event. To ensure the health and safety of our in-person guests, we applied our MeetSAFE™ Guidelines for physical distancing, equipment cleaning and personal protective equipment (PPE) for the entire technical team.

Outcome

Even with short notice, we were able to help the event organizer plan and execute the event with success. The customer was pleased and the South Seas Island Resort was thrilled that Encore Global could offer this service to its clients. Many of the virtual attendees posted congratulatory messages in the group chat. All comments and congratulatory messages were projected on-screen for the in-person attendees. Sharing those messages with the in-person guests helped bridge the barrier between in-person and remote attendees.

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Annual GMTA Live Convention

Over 100 association leaders, members and sponsors attended a three-day annual convention with classroom-style ballroom setup that included MeetSAFE™ guidelines for in-person events with the public’s health and safety in mind. Social distancing, sanitizing equipment, and personal protective equipment (PPE) for the technical team was observed to accommodate the health and safety of all present.

Objective

The Georgia Motor Trucking Association (GMTA) held their 3-day annual convention at The Ritz-Carlton — Amelia Island, FL. It is the largest event of its kind in the region where over 100 Georgia’s trucking leaders, members and sponsors attended this year.

Alignment

The venues largest ballroom was set up in classroom style and integrated the MeetSAFE™ and venue guidelines to address physical distancing. Apply MeetSAFE™ Guidelines for equipment and surface cleaning after every session and personal protective equipment (PPE) for technical team. A greater number of microphones were secured to avoid sharing and larger screens were used to accommodate the increased distancing.

Outcome

Attendees felt safe and welcomed knowing that social distance guidelines were followed, and they could focus on the topic presented. GMTA (a repeat customer) appreciated the extra precautions PSAV team members took to make their meetings as safe as possible.

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Special Event

Gala and Dinner

Objectives

For the 13^th year running, we supported BBC Studios Showcase 2019, the world’s largest international television market hosted by a single distributor. The event brought together producers, talent, BBC executives and Britain’s most successful creatives.

Previously known as BBC Worldwide Showcase, the 2019 event marked a new chapter for Showcase, the first year under the Studios banner. A celebration of British creativity, the exclusive events previewed some of the BBC’s exciting new programs, including Top Gear, The Planets, and One Planet: Seven Worlds. Led by the BBC Studios team, our Group Creative Director Peter Harding helped produce and deliver a spectacular production design for the two awe-inspiring evenings.

Line of business: Television

We Delivered: Technical Execution

Solutions

Showcase Gala Dinner

Putting premium British content right at the center of the global stage, night one saw the M&S Bank Arena transformed into a glamourous gala dinner. With top BBC talent, including Brian Cox and Sir David Attenborough taking to the stage, our team delivered an impressive set.

Ensuring the beautiful BBC content was showcased in all its glory, the team surrounded the dining space with 12 large LED screens, and A striking LED strip chandelier, to form the perfect dramatic centerpiece.

To round off an evening of exceptional entertainment, guests partied the night away in a secret space revealed after dinner. Our team created the perfect party atmosphere while our GLUX LED panels created a vibrant stage background.

One Planet: Seven Worlds

Night Two brought to life the BBC’s latest natural history offering, One Planet: Seven Worlds, with guests treated to a VIP dining experience. With just twelve hours to transform the arena, the team utilized the LED from the previous night to create seven 6-meter-high portrait screens hung in the center of the dining space.

Flown using Kinesys, the panels moved independently, rising to reveal an in-the-round stage that played host to legendary composer Hans Zimmer. If that wasn’t enough, guests caught an exclusive first look at the new natural history programs, accompanied by a rousing performance from a live orchestra.

Results

BBC Client Testimonial

Sally Brookes, Head of Global Events at BBC Studios, said,

“We love working with the [team] to create such memorable evenings to celebrate the very best of our content. It is, without a doubt, their personal energy and passion, which always means so much to us. This is what really helps us win through when the timelines are against us, not mentioning, of course, their careful attention to detail and the absolute brilliant creative flair to bring all things technical together.”

Each Event Is An Original

Each of your events is unique, so we customize each one to meet your objectives.

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Music Festival

Amphitheatre concert with Popular Musical Acts

Objectives

Popular music festival, Party In The Park, returned to the lawns of the Dubai Media City Amphitheatre for a jam-packed day of notable musical acts and immersive production.

DGT Events entrusted the Encore brand with handling the sizeable concert production requirements for lighting audio, video and rigging.

Solutions

Initially, the main challenge was working around the equipment changes within a tight time schedule. With a relatively short amount of time before load-in, our team had a fair number of updates to the equipment lists that had not originally been spec’d. One band pulled out days before the event but we effectively managed to pull things together and run a smooth sound check.

For the occasion, our team brought in a full d&b audiotechnik sound system. Our crew also rigged lighting and ROE LED panels on each side of the stage. The stage itself featured a massive 49’ x 27’ LED wall to support rich, dynamic content. Immersing the audience in the experience was particularly evident with Fatboy Slim’s custom content and perfectly timed playback. One of his tracks had instructions for the crowd to follow and with such a large screen behind him, he kept the crowd closely involved throughout.

Results

Encore’s Staging Services Project Manager

“[Party In The Park] was a flawlessly delivered event and I couldn’t have asked for more from the amazing crew, their preparation and combination of skill sets. The client was very happy and thankful for our high level of service and our effective response to requests.”

Let’s Talk About Your Event Experience Needs.

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Special Event

Gala Dinner for Luxury Brand

Objectives

DIOR held its annual kickoff event at the Grand Hotel Heiligendamm. The three-day event included full production services for breakout sessions, a gala dinner and fashion show with the theme, “Joyful Glam”.

Line of business: Luxury Lifestyle Brand We Delivered: Full Production Services for 3 Events

Solutions

For the second year in a row, we helped DIOR Germany hold its annual kick-off meeting at the Grand Hotel Heiligendamm. The spa area was transformed into a branded event pavilion with a catwalk staged directly above the pool, branded areas for fragrance and beauty lines, as well as elegant dinner seating. Other services included breakout rooms for training sessions, special event lighting, and creative branding to tie all event areas together in a beautiful way.

Results

Catharina Christe, Marketing Director, LVHM Parfums & Kosmetik Deutschland GmbH:

“We want to create moments that money can’t buy, because that’s what such an event is all about. [Your team’s] creativity and passion made our event a great success. It is truly unique that the ideas were implemented even better than we had imagined during the conception phase. We are already looking forward to the next joint events”.