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Virtual & Hybrid Event Case Studies
All Events - Made Easier
Our team members have the technology and expertise to help transform any event experience with ease—whether in-person, virtual, or a hybrid of the two. Since 2009, Encore has been seamlessly connecting in-person and virtual audiences around the globe. We have a full range of leading-edge solutions to engage with those at your location and participants joining for anywhere. Let’s create the perfect event together.
Elevate Every Event with the Best Platforms
With hundreds of event platforms on the market today, choosing the right solution for any meeting or event can be daunting. So, we’ve curated a portfolio of best-in-class platforms, selecting partners with deep industry expertise to meet your needs. From self-managed one-hour online meetings to fully-managed multi-day in-person conferences and trade shows with hybrid components, we can help you find the best solution and recommend the right level of support from Encore production and technology specialists.
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Related Hybrid Content:
Cvent Attendee Hub®
Guided Self-Service Platform
Elevate your virtual event experience beyond streaming services with Cvent Attendee Hub. Create more memorable, measurable, and valuable experiences for your attendees. Provides solutions to plan, promote, and drive engagement for your virtual and hybrid events reliably and securely.
Cvent Attendee Hub®
Chime GoSM
Quick Start Full-Service App
Chime Go is a fully-supported, quick start event app that’s easy, affordable & professional. We can configure Chime Go in multiple ways to support your in-person, virtual & hybrid meetings. With Encore experts by your side, feel confident that you can take your event to the next level.
Chime GoSM
Chime LiveSM
Choreographed Event Experiences
Transform your next event with the Chime Live platform, built to drive engagement whether your attendees are joining onsite, online or in combination. Our full-service solution can be customized to tell your story, highlight what’s important and deliver the outcomes you need pre-, during and post-event.
Chime LiveSM
Notified®
Virtual Event Platform
Immersive Virtual Expos & Conferences
Immerse remote attendees in event spaces that emulate the in-person experience with the Notified Virtual Event platform. Encore and Notify bring you seamless large-scale hybrid conferences and exhibitions with in-app streaming, production expertise and creative services.
Notified® Virtual Event Platform
Even if you bring your own platform, Encore can provide creative, production, and technology support services to enhance your event.
End-to-End Event Solutions
From strategy and creative to production and technology to the event and post-event follow-up, we have expertise to help you deliver boundless inspiration, connections and engagement.
We'll Work With You Every Step Of Your Event
Benefits of Extending Your In-Person Meeting to Hybrid or Virtual
Expand your in-person meeting to accomodate remote participants with or convert your event to virtual if you can’t meet in-person. There are boundless benefits of engaging your audience virtually and in-person , during and after events that
you may not have considered such as:
Increased Attendance & Scalability
Thought Leadership
Networking
New Revenue Streams
Richer Event Data
On-Demand Viewing Flexibility
Expanded Social Reach
Case Studies for In-Person, Hybrid & Virtual Event Platforms
Need some inspiration? Check out our in-person, virtual and hybrid case studies for some real world examples of our successful customer collaborations.
Let’s Talk About Your Event Experience Needs.
Call us at (866) 351-1144 or click the button below to get started!
What Our Customers Say:
Learn how to create the most successful
hybrid meeting
With so many organizers opting to hold events using hybrid formats, it is vital to choose an investment that will up production value and boost your participants’ experiences. Encore has put together 10 tips to help you produce your most successful hybrid event and keep virtual participants glued to their screens.
In this guide you’ll learn about:
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- Various digital features that work best during hybrid events
- How to step up virtual and in-person production
- What features keep attendees engaged
- And more!
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Download this guide to help you make the most of your hybrid events.
Don’t let audio issues disrupt your event
When speakers are presenting their message, it’s crucial to make sure all participants can hear clearly. Taking the time to ensure your audio components are working properly will improve your attendees’ experience and help them fully engage in meetings. That’s why choosing the right audio-visual equipment and technology is so important. Encore developed a guide to help you improve the interaction between presenters and audience members, especially for events with audiences in various locations.
In this guide you’ll learn about:
- How to identify typical audio-visual issues
- Which sound solutions work for various meeting formats
- Best practices to improve sound quality
- And more!
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Download our guide to step up the sound quality of your hybrid events today!
Discover what camera options work best for
your meeting
Video cameras play an integral role in both your participants’ experience and your hybrid event’s production. Proper visual equipment has the power to connect your in-person and remote participants to help them stay engaged and feel included in the conversation. That’s why choosing the right camera package is so important. Encore developed a guide to help you deliver an interactive event experience.
In this guide you’ll learn about:
- The importance of the audio-visual experience
- How to define your desired experience
- Factors that can impact your meeting quality
- And more!
Download our guide to step up the quality of your hybrid events today!
The Importance of Hybrid Events Stays
While we all look forward to the day when in-person events are back at full capacity, having the option to attend virtually has become an expectation among participants. However, as many meeting planners know, hybrid events are complex and can present a number of challenges. Encore created this quick guide to help you plan and execute successful hybrid events of any size.
In this guide, you’ll learn about:
- The six key pillars of a hybrid event
- The importance of the attendee experience
- Tips to help you design a successful meeting
- And more!
We hope you enjoy your download of this guide and use these tips for planning your next hybrid event with success!
What are event planners doing this summer?
More than half of the meeting and event professionals surveyed say they are booking new events. And only five percent are currently rescheduling or re-booking events — the lowest number since the pandemic began.
Despite rising costs, in-person events are expected to increase in the second half of 2022.
Key survey findings:
- 80 percent of events will have an in-person audience
- 20 percent of events will be hybrid, with both in-person and remote audiences
The demands of keeping these dual hybrid event audiences engaged and planning two parallel events are a major stressor, the report finds. Perhaps that’s why the participant experience is becoming a greater factor in event design, with professionals layering technology over the in-person experience to create events that feel like they are in-person+ — with or without hybrid participants.
Read our latest blog post or download the entire summer planner pulse report by clicking below.
How It Works:
Step 1:
Check the boxes for the categories that apply to your event. It isn’t necessary to select all categories.
Step 2:
Using the guidance listed under each category, complete the information requested.
Step 3:
Below the categories you’ll find a summary of the estimated bandwidth by category and the total estimated bandwidth for the event.
Step 4:
Contact an Encore Representative or Ask a Question for further consultation on Event Internet.
Not sure if you need dedicated bandwidth?
Enter Your Event Details:
Discover what’s in store for the
events industry
Want to stay in-the-know with industry trends? Encore knows knowledge is power, which is why we continuously report on how our industry is evolving to help set you up for success. We poll meeting and event professionals across the globe to deliver the latest findings on everything from popular meeting formats and expectations to budgets, planner priorities and more.
Key insights from the Winter 2022 Planner Pulse report include:
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- The need to meet face-to-face will propel in-person events further in 2023
- 62% of planners expect attendee size to grow up to 25%
- Human connection and engagement are the most impactful values for in-person events
- The industry growth we experienced last year will continue despite rising costs
- Six of ten planners will see budget increases this year, driven by food and beverage costs, room rates and transportation needs
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Download your free copy of the full report and infographic for insights that can help give you confidence in planning transformative meeting or events that resonate with today’s audiences.
Download the Planner Pulse & Infographic for full insights
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Professional Edge Webinar Series Videos
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Register for one or all our interactive and educational webinars that will bring meetings and events industry experts to a screen near you. Earn continuing education hours and sharpen your skills through sessions covering relevant topics like choreograph experiences, industry insights, upcoming meeting trends, and much more.
Once you have registered, simply use your Chime Live login credentials when it’s time to begin.
To Register or log in: click here
Boundless Possibilities for Event Engagement
Access On-Demand Sessions: To Register or log in click here
Date Recorded: June 15th, 2022
As a part of the Hybrid webinar series, the first step to maximizing boundless possibilities for event engagement is to realize that engagement opportunities begin way before the doors open and continue far after the last session ends. In this webinar, you’ll learn pre-show strategies, such as how to create audience engagement with your registration site and marketing campaigns, how to extend excitement and create curiosity from one event to another, prepare your event participants for the upcoming experience, and learn more about who’s coming. You’ll be introduced to inventive ways you can leverage second screens and engagement technology to keep participants engaged during the event, and you’ll also learn about post-show strategies that will improve the desired actions, sustain the momentum, and generate interest, including earned word-of-mouth sharing and recommendations, in your next event.
Learning Outcomes:
- Learn how leveraging advanced technology can increase participant engagement
- Examine different strategies and tactics used to engage in-person and remote attendees
- Discover creative ways to activate and engage participants’ senses (sound, sight, smell and touch) during in-person, hybrid and virtual events
Hybrid Essentials for Small Meetings
Access On-Demand Sessions: To Register or log in click here
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Hybrid essentials
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Driving positive outcomes
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Participant insights and engagement
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Digital solutions & platforms
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Future of events
Date Recorded: April 27th, 2022
In-person meetings are back. But not all meeting participants are. Even in-person meetings need to have a fully integrated and immersive hybrid component. During this 45-minute session, you’ll learn about the most important hybrid tools to make your small meetings more inclusive, why these tools matter, and how they work in real-life room sets. Join us for this free webinar and learn about the most effective ways to transform your hybrid events into something extraordinary.
Learning Outcomes:
- Learn how to best connect in-person and virtual participants
- Understand the different hybrid essentials for small meeting
- Describe how each component enhances the experience for in-person and remote participants
- Identify ways to maximize attendee engagement with hybrid room set-ups
Related Articles
DIY digital event platforms demystified - In partnership with Cvent®
Access On-Demand Sessions: To Register or log in click here
Date Recorded: February 16th, 2022
According to recent Encore Planner Pulse insights, only half of event organizers surveyed consider the needs and goals of their events prior to selecting a digital platform. Yet, to produce successful events, you need both the right platform and tech team. If you’re struggling to make the connection, this webinar is for you. We’ll examine real-life case studies and solutions that range from do-it-yourself to full-service support so you can elevate your next event experience.
Host:
- Donna Hubley, Vice President, Field Sales
Panelists:
- Karri Hobson-Pape, Executive Director, Organ Donation and Transplantation Alliance
- McNeel Keenan,Vice President of Product, Cvent®
- Andrew Rohland, Project Management, Encore
- Erik Bockelman, Sales Manager Virtual & Hybrid, Encore
- Corey Bryant, Senior Director, Organ Donation and Transplantation Alliance
Related Articles
Professional Edge 2021 Recorded Sessions
Next Practices: Successful Fundraising & Social Events
Access On-Demand Sessions: To Register or log in click here
Date Recorded: December 1st
Whether you’re a corporation, association or non-profit, now is a great time to think about social events or adding social aspects to your next event. For non-profits, as much as 80 percent of their net operating income may come from a once-a-year event. While for corporations, giving back is a key goal this time of year. Or maybe your organization is looking for ways to recognize and celebrate key contributors to your 2021 success?
Host:
- Donna Hubley, Vice President, Field Sales
Panelists:
- Audee Kochiyama-Holman, Director of Alumni relations, Advancing Justice – Asian Law Caucus
- David Eck, DES Virtual & Hybrid Specialist, Global Sales
- James Hess, Virtual & Hybrid Sales Manager
Related Articles
Post-pandemic meetings and events: What does the future hold?
Planning Complex Events in Times of Uncertainty
Access On-Demand Sessions: To Register or log in click here
Date Recorded: October 13th
Planning a large-scale conference or exhibition is no easy task, even in in ‘normal’ times. But with Covid-19 variants potentially impacting the best laid plans, how can you organize events in smarter ways?
Join our panel of experts from Encore, Intel and Notified as we discuss the process of planning complex events, Virtual & Hybrid event formats, contingency plans, special considerations, exhibitor integration and methods for maximizing sponsorship ROI.
Host:
- Donna Hubley, Vice President, Field Sales
Panelists:
- Jim Huss, Director, Event & Experiences at Intel Corporation
- Tony Lorenz, Global Head of Event Solutions | SVP, Strategy, Notified
- Kaelynn Mahalak, Director Global Sales, Encore
- Alan Gillis Jr., Program Producer, Encore
Related Articles
Notified from Intrado – Virtual Event Platform
Questions you need to ask your key meeting and event stakeholders
Next Practices: Hybrid Event Room Design and Engagement Through Technology
Access On-Demand Sessions: To Register or log in click here
Date Recorded: September 15th
If you’re still designing physical spaces for hybrid experiences the way you did for in-person meetings, you’re wasting money and alienating remote participants. Designing rooms to stream content require adjustments to traditional sound, lighting and equipment set-ups. You also need to tweak how you communicate with speakers and participants pre-event. Learn what these hybrid event “next” best practices are and what new technologies can help you engage and elevate the experience for everyone.
Host:
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- Donna Hubley, Vice President, Field Sales
- Donna Hubley, Vice President, Field Sales
Presenters:
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- Karla Reyes, Senior Sales Manager
- Irina Batchelor, Sales Director
- Damein Futch, Product Manager
- Tommy Kotz, Product Manager
Related Articles
Creating an Accessible Meeting with Diversity, Equity and Inclusion in Mind
Access On-Demand Sessions: To Register or log in click here
Date Recorded: August 25th
Hybrid drives expanded reach of content and collaboration, diversity and inclusion of attendees, lowering the environmental impact of events and improved accessibility for those with disabilities.
Host:
- Donna Hubley, Vice President, Field Sales
Presenters:
- Samantha Evans, Certification Manager, International Association of Accessibility Professionals (IAAP)
- Kevin McFarlane, Director of Product Development, Concise
- MaryBeth Costello, Vice President Talent, Global Learning & Corporate HR
- Gloria Gonzalez, Sales and Marketing Manager, CSI
Related Articles
How Choreography Creates Transformative Events
Access On-Demand Sessions: To Register or log in click here
Date Recorded: July 28th
Planning events can be daunting. With so many details to manage and stakeholders to please, how do you bring clarity and focus into the process? Learn how to strategically plan and deliver Choreographed Event Experiences — and drive positive outcomes for participants, presenters and planners with this approach.
Host:
- Jo Merriman, Client Services Director, Concise Europe
Presenter:
- Doug Kunnath, Client Experience Director, Concise US
Related Article
Why Your Upcoming Event Needs a Plan B (or even Plan C)
Access On-Demand Sessions: To Register or log in click here
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Back-up plan
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Driving positive outcomes
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Participant insights and engagement
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Digital solutions & platforms
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Participant journey
Date Recorded: June 30th
Have you ever lost power, internet, meeting space, presenter content, etc. during your meeting? You’re not the only one who’s had mishaps. Learn about challenges your peers have experienced in planning and executing events and how they were addressed successfully.
Host:
- Donna Hubley, Vice President, Field Sales
Presenters:
- Alex Wedesky, Field Operations Manager, Internet Services
- Derek L. Coleman, Vice President, Power Distribution Services, Design and Integration
- Brandon Goodman, Senior Director, Project Management, Encore
Related Articles
Plan Your Meetings with a Purpose
Planner Tips: Event Strategy and Design for Hybrid Meetings
Hybrid Help – Ask the Experts
Access On-Demand Sessions: To Register or log in click here
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Hybrid essentials
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Driving positive outcomes
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Participant insights and engagement
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Digital solutions & platforms
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Future of events
Date Recorded: April 28th
It’s the ultimate AMA session! Ask the experts and get a recap of the most commonly-asked questions from the entire How-to-Hybrid series. This is a great session if you’re having trouble identifying how the drivers work in concert with one another. Don’t miss your opportunity to talk to our panel of experts, each a specialist in their respective subject area:
- Environment
- Experience
- Engagement
- Connectivity
- Content
- Production
PRESENTERS:
- Matthew Johnsen, Vice President, Product Management
- Robert Parrish, Vice President, Field Sales
Related Articles
The Art of Planning – Building an Effective Event Strategy
Access On-Demand Sessions: To Register or log in click here
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Hybrid essentials
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Driving positive outcomes
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Participant insights and engagement
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Transformative experience
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Event design
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Future of events
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Complex event planning
Date Recorded: February 17th
Using proven methods and a creative mindset, Tara Higgins, walks you through event strategy and design – specific to hybrid events. As the first course in our How-to-Hybrid series, Tara shares ways to develop a deeper understanding of your audience and then transform those insights into a creative, enriching in-person and online experience. Learn how to set event benchmarks that yield success, and learn how to develop hybrid engagement strategies to meet them.
PRESENTERS:
- Tara Higgins, Senior Vice President, Commercial and President, Hargrove
- Jim Huss, Director, Event & Experiences at Intel Corporation
Related Articles
How to Hybrid 101
Access On-Demand Sessions: To Register or log in click here
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Hybrid essentials
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Driving positive outcomes
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Participant insights and engagement
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Maximizing ROI
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Participant Journey
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Event formats
Date Recorded: March 3rd
Class is in session! John Rissi, and Debra Mategrano, dissect the anatomy of a successful hybrid event. By breaking down its components, John shows you how to take any event and adapt it into a worthwhile hybrid experience. Learn how these 6 Key Drivers – environment, experience, engagement, connectivity, content, and production – support every participant’s objectives. Learn how the key drivers are able to scale for a variety of meeting and event types and find out how they all work together to create an unforgettable hybrid experience.
PRESENTERS:
- John Rissi, Senior Vice President, Customer and Industry Relations
- Debra Mategrano, Regional Sales Director, Field Sales
Related Articles
A Meeting Environment to Suit Every Hybrid Experience
Access On-Demand Sessions: To Register or log in click here
Date Recorded: March 17th
Brian Johnston, guides you through the moment it’s time to select a meeting environment for your hybrid event. Learn how your event environment influences the delivery of your content and supports both the in-person and remote participant experience. Pick up tips for optimizing your hybrid event space and create an environment built for learning, multiple presentations, and keeping the focus of your in-person and remote attendees.
PRESENTERS:
- Brian Johnston, National Director, Creative Innovation
- Zoila M. Rivera, CMP, Regional Sales Director
- Joe Pasterkiewicz, Regional Vice President, Venues
Related Articles
3 Tips for a Versatile Hybrid Event Environment
Design a Hybrid Event for Every Participant
ProEDge Special Edition - Women in Business: Cause, Effect & the Future
Access On-Demand Sessions: To Register or log in click here
Date Recorded: March 29th
In honor of Women’s History Month, we take a deeper dive into a case study with Women’s Business Enterprise National Council (WBENC), a leading non-profit organization dedicated to helping women-owned businesses thrive. Join us for this compelling session with WBENC’s Sr. Vice President of Marketing, Pat Birmingham joined by our very own Tara Higgins, Senior Vice President, Commercial, Encore & President, Hargrove. Learn how the pandemic has affected women owned businesses. As part of the discussion they will focus of the future of events, and how WBENC reimagined a format to continue to support the growth and revitalization of women owned business and how as a community we continue to support women in the events industry.
Key Takeaways:
- Learn how WBENC have changed their approach to events in order to get critical content to their community
- How female entrepreneurs and careers in general have been impacted through COVID
- How WBENC are thinking about event planning for their events in the future
PRESENTERS:
- Tara Higgins, Senior Vice President, Commercial, Encore & President, Hargrove
- Pat Birmingham, Senior Vice President, Marketing & Technology, Women’s Business Enterprise National Council (WBENC)
Related Article
Elevate Your Next Virtual Event: Top 10 Tips
Virtual events are convenient but may preset attendees with many distractions at the same time: While it may be easier to attend a virtual event, it’s also easier to leave one. Distraction is only one click away. Online audiences are value conscious, and they expect more—more interaction, more entertainment and more conversation.
Now more than ever, it’s vital that organizers invest in their virtual events, up the production values and boost the experience for their attendees. We’ve put together our top ten tips to help you elevate your next virtual event and keep your audience glued to the screen.
Get all of the Virtual Event Top 10 Tips by clicking the button below: